Instructions for poster presenters

Instructions for poster presenters

The deadline for upload of ​E-Posters is extended to 9 June 2024.
All abstracts will be published after the Conference in the International Journal of Particle Therapy. 


E-Poster Viewing abstracts will have no specific presentation date and time.​

Electronic Posters or E-Posters ​are similar to traditional paper posters, but displayed on-site on a large LCD television screen and are available for electronic viewing at all times for participants.

E-Posters will be available at the E-Posters stations in the Exhibition Area at the Conference. Viewers will be able to easily find and browse E-Posters. ​

The posters do not require printing or ​production of materials – as your work will be available for viewing electronically.


Selected presentations have been scheduled as Short Oral Poster Presentations.
Parallel short oral poster sessions will be scheduled at the E-Poster Area in the Exhibition, during the morning and afternoon coffee breaks on June 12, 13 and 14. All participants are invited to the E-Poster Stations to hear the short presentations and to​​ ask questions. Each session w​ill be guided by one moderator.

Presenters should be at the E-Poster viewing stations 10 minutes before the start of the session and remain there until the session has finished. Each presenter has been allocated 3 minutes to present his/her presentation plus 2 minutes for discussion. Short oral poster presenters are requested to prepare ONLY an E-Poster.


Presenters will receive a dedicated link to upload their E-Posters via email in due course.

Please submit your E-Poster as a 1-page PDF file in landscape orientation.

If you wish, you may use a template that can be downloaded HERE

  • Language: All E-Posters should be prepared in English
  • File Format: PDF file – 1 page
  • Orientation: Please create your document in PowerPoint in Landscape Layout 16×9 and Save it as a PDF file
  • Font types: Arial, Calibri, Verdana Times New Roman or Helvetica
  • Font size: 11 points or larger
  • Hyperlinks, animated images, animations and embedded videos are not permitted
  • QR Codes may be included
  • Images and tables: at least 200 dpi. Good picture quality is essential.
  • When inserting images, photos, tables, etc., use copy-paste. Do not use embedded documents.
  • Avoid overlapping objects and layers. Only the final view/status will be visible
  • When saving your PDF please do not use symbols or special characters (ie. +/@/ü) in the file name
  • File size: Less than 5 MB

Please note: By uploading your E-Poster, you agree to having it published in the official Conference publications and on the Conference website.


A small committee will be viewing the best-scored posters to identify some that stand out. There are many possible ways for a poster to stand out such as content, quality, graphics, etc. Three posters (one each in Biology, Clinics, and Physics) will be chosen for a special prize and announced during the Closing Session.